Canadian Libraries Database
This database will be useful to small publishers who can't afford to purchase labels for all 6000 Canadian libraries or for individual provinces.
Despite the wide computerization of library catalogs, librarians tend to still be paper-based. They worry about email spam and viruses, so employ sophisticated systems that will quickly screen out messages from anyone they don't know. For this reason attempts to reach libraries via email is futile. Instead, use postal mail, perhaps combining your efforts in a co-op mailing with other authors.
By popular demand, this list is also offered as a straight Word file, with addresses in block format, ready to print on labels. The addresses appear alphabetically, by province (Alberta to Yukon) so you can quickly find addresses for only those provinces you want to target.
The original database, in EXCEL, contains full mailing addresses for more than 90 main and regional libraries with purchasing power, compiled from the annual Canada Almanac. The database, which can be sorted by province or postal code, lists all main libraries in major cities as well as regional library systems who purchase books for their areas across Canada's ten provinces and two territories.
Purchasers may print labels from the database or use the Word file instead. In either case, you can use this list any number of times, in any combination, for single or co-op mailings. The only restriction is that you may not duplicate it to sell or give to anyone else.
This database has been used for several successful co-op mailings. Participants prepared separate one-page flyers, on different colored papers, each containing ordering information at the bottom. These were inserted (without any covering letter) into business-size envelopes bearing labels from the database.
In this way, postage costs were shared, and each participant handled their own orders. One book sold over 50 copies from the initial mailing, and we found that libraries don't necessarily respond immediately, so orders come in a few at a time over quite a long period.
We try to keep this database as current as possible, and request users to let us know if they have returns. The list has been approximately 90% accurate at any given time.
The most recent update took place in April, 2014, after a client sent a mailing to the entire list and had two returns, which we then immediately researched. Corrections were sent to this client as well as to everyone else who purchased the list in the past year.
The zip file (or individual EXCEL and Word files) costs just $35 (US or Canadian dollars) and will be emailed to you as soon as your check arrives. CONTACT US to order, or to ask for more information.
FREQUENTLY-ASKED QUESTIONS about selling books to libraries.